INTERPROVINCIAL TEAM TOURS

All Member Organizations wishing to travel to another province within Canada need to be sanctioned by the home Provincial Union and the destination Provincial Union.

All registered players travelling within Canada are covered under their Provincial Health Care’s Insurance Policy. However, Rugby Canada’s accident and general liability insurance coverage is only extended to a rugby event which is sanctioned. The practices and league matches of registered clubs are the only competitions considered sanctioned by default when all athletes, team management and staff and all participants (volunteers, organizing committee) are registered within the current membership year.

Please ensure to submit a sanctioning application at least two weeks in advance of any event seeking approval and insurance coverage. A completed application will meet the following criteria:

  1. Completed Online Interprovincial Tour Sanctioning Application and Online Roster: Click Here for application
  2. A fully completed tour roster that includes all players, coaches and support staff travelling on the tour.
  3. The requirements for an online roster is as follows:
    1. All members must be registered and active with a full season membership on SportLoMo
    2. All members must be directly registered with the club submitting the application for tour
    3. All Team Officials are registered in the Membership category that they are travelling as (I.e/ Coach must be registered with a Coach Membership)
    4. Rugby Canada Age banding guidelines must be followed as per World Rugby. Please review guidelines here: Click here.
    5. The roster must have the minimum number of players that meets the competitions variations, however, it is strongly recommended to have extra players than the required minimum
    6. Players that are from Out of Country, must be cleared to Rugby Canada prior to being listed on the roster and registered. If the player is not cleared or registered, they are ineligible to play. For more information about Inbound International player clearances, please Click Here
  4. Details of your match itinerary must be outlined in your application
  5. Your Provincial Union will be required to approve your tour prior to Rugby Canada providing approval. Your submitted application will first go to your Provincial Union for their review and approval before Rugby Canada

A late processing fee ($50) will automatically be applied to late applications that do not meet the two-week submission deadline upon submission.

Applications are entered into the processing queue upon submission. Once the application is approved, the applicant will be notified via email and Rugby Canada will email the destination Provincial Union for their approval.

Note, applications and rosters are able to be edited as required by the applicant through their Sportlomo account where the application was submitted up until the application is approved by Rugby Canada. After that, all changes to the listing of participating members must be communicated to the Provincial Union and Rugby Canada staff by email – sanctioning@rugby.ca. Changes to the roster can only be made up until 48 business hours of the tour departure date.

Any questions regarding this process and online application can be directed to sanctioning@rugby.ca.

Please note, the HOSTING team should still be submitting an Exhibition Game or Tournament application for their Provincial Union and Rugby Canada’s approval. This application is just for the travelling team and does not override the hosting teams requirement to submit an application for sanctioning.