OUTBOUND TEAM TOURS

For Canadian clubs and schools wishing to tour in another Union.

In accordance with World Rugby Regulation 16,

All tours travelling outside of Canada must be sanctioned by your Provincial Union and Rugby Canada. International Unions and World Rugby require that all teams must have National Union Sanctioning prior to the departure date.

All high schools, colleges, universities or any other third party organization travelling outside of Canada to play rugby must provide adequate insurance coverage. Emergency Travel Medical and Sports General Liability Insurance Coverage (which covers contact sports) from the school/school board or third party must be presented prior to departure. If proper documentation cannot be provided, Rugby Canada will only sanction those teams that are member organizations and therefore schools or third party organizations travelling would have to become full members of their provincial union (and thus Rugby Canada) and pay all applicable membership fees.

If you should need help acquiring emergency travel medical insurance for your tour, please email nmittendorf@rugby.ca and Rugby Canada can help facilitate this process.

If you are a player looking to play rugby in another Union, in accordance with World Rugby Regulation 4, when moving to another country all players (both youth & adults) are required to obtain international clearance from their current Union in order to play rugby for a club in another Union. Please click here for more information.

Application Process For Clubs

Member Club Outgoing Tour Sanctioning Application

Please ensure to submit a sanctioning application at least two weeks in advance of any event seeking approval and insurance coverage. A completed application will meet the following criteria:

  1. Completed Online Tour Sanctioning Application
  2. A fully completed tour roster which includes all players, coaches and support staff (all listed participants on the roster must be registered and active, for the duration of the tour, on SportLoMo)
  3. All finalized rosters must be submitted to nmittendorf@rugby.ca 2 weeks prior to the departure date
  4. In exceptional circumstances should the roster change please email nmittendorf@rugby.ca

Applications are entered into processing upon submission. All changes to the listing of participating clubs or players need be communicated to Rugby Canada staff by email. An expedite fee will be assessed to late applications that do not meet the two-week submission deadline.

Application Process For Schools (non-member associations)

Please ensure to submit a sanctioning application at least two weeks in advance of any event seeking approval and insurance coverage. A completed application will meet the following criteria:

  1. Completed Online Tour Sanctioning Application
  2. Submit evidence of sufficient insurance i.e. certificate of insurance and/or copy of the policy (the school must be listed on the policy and/or certificate of insurance)
  3. A fully completed tour roster which includes all players, coaches and support staff
  4. All finalized rosters must be submitted to nmittendorf@rugby.ca 2 weeks prior to the departure date
  5. In exceptional circumstances should the roster change please email nmittendorf@rugby.ca

Applications are entered into processing upon submission. All changes to the listing of participating clubs or players need be communicated to Rugby Canada staff by email. An expedite fee will be assessed to late applications that do not meet the two-week submission deadline.