Sanctioning is the means by which Rugby Canada’s accident and general liability insurance coverage is extended to rugby events outside of league play. The practices and league matches of registered clubs are the only competitions considered sanctioned and insured by default when all athletes, team management and staff and all participants (volunteers, organizing committee / board of directors) are registered within the current membership year. Any other event may seek sanctioning by an authorized representative of a member organization and thus Rugby Canada Insurance can be extended by following the relevant application instructions.
All organizations (clubs, schools, academies, provincial and national teams) and individuals (athletes, referees, coaches, managers, medical staff and volunteers) leaving or entering Canada must complete a Tour Sanctioning Application in order to be eligible to play within Canada or in a foreign union. This is in compliance with World Rugby Regulation 16. Please refer to the resource section below for more information.
OUTBOUND TEAM TOURS (Tours travelling outside Canada)
All tours travelling outside of Canada must be sanctioned by your Provincial Union and Rugby Canada. International Unions and World Rugby require that all teams must have National Union Sanctioning prior to the departure date.
All high schools, colleges, universities or any other third party organization traveling outside of Canada to play rugby must provide adequate insurance coverage. Accidental Death and Dismemberment (AD&D), Emergency Travel Medical and Sports General Liability Insurance Coverage (which covers contact sports) from the school/school board or third party must be presented prior to departure. If proper documentation cannot be provided, Rugby Canada will only sanction those teams that are member organizations and therefore schools or third party organizations traveling would have to become full members of their provincial union (and thus Rugby Canada) and pay all applicable membership fees.
If you should need help acquiring emergency travel medical insurance for your tour, please email email@example.com and Rugby Canada can help facilitate this process.
INBOUND TEAM TOURS (Teams travelling to Canada)
All tours travelling to Canada must be sanctioned by Rugby Canada and the destination province and subsequent Provincial Union(s). Furthermore, World Rugby requires that all teams must have Home National Union Sanctioning Approval prior to touring.
Accidental Death and Dismemberment (AD&D), Travel Medical and General Liability Insurance Coverage from the inbound tour must be presented prior to departure.
Note: either the club, the school, a liaison officer or the touring team can initiate the process to secure tour approval for an incoming tour.
INTERPROVINCIAL TEAM TOURS
All tours wishing to travel to another province within Canada need to be sanctioned by the home Provincial Union and the destination Provincial Union.
All registered players travelling within Canada are covered under their Provincial Health Care’s Insurance Policy. However, Rugby Canada’s accident and general liability insurance coverage is only extended to a rugby event which is sanctioned. The practices and league matches of registered clubs are the only competitions considered sanctioned by default when all athletes, team management and staff and all participants (volunteers, organizing committee) are registered within the current membership year.
Online Member Club Outgoing Tour Sanctioning Application
Please ensure to submit a sanctioning application at least two weeks in advance of any event seeking approval and insurance coverage. A completed application will meet the following criteria:
- Completed Online Sanctioning Application
- Completed tour roster form for touring side All finalized rosters must be submitted to firstname.lastname@example.org 48 hours prior to the departure date.
Applications are entered into processing upon submission. All changes to the listing of participating clubs or players need be communicated to Rugby Canada staff by email. An expedite fee will be assessed to late applications that do not meet the two week submission deadline.